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Travel risk assessment - how to

There are four different types of risk assessment forms - UK (low risk travel), BASIC, STANDARD and ELEVATED. To find out which one you need to complete, please refer to the tables below.

Latest advice on coronavirus for staff members

 

Refer to the Departmental Safety Manual for details and further information about the Departmental travel risk assessment policy and procedures.

Contact travel@pdn.cam.ac.uk with any queries about travel risk assessment.

 

Travel within the UK

Low risk travel to meetings, conferences and similar UK TRAVEL risk assessment

Research: Lone practical work (field visits, work in a lab, work in a remote area).

An activity where permits/licenses are required (mountaineering, diving) and will not be accompanied by a professional guide.

Researching a highly sensitive/controversial topic.

AND/OR

Personal characteristics (e.g. health, disability, pregnancy, language, ethnic, religious, protected characteristics or cultural factors) that could significantly increase vulnerability to certain risks.

Lack of experience, understanding and/or skills to conduct an elevated risk activity or work in an elevated risk location.

ELEVATED risk assessment

Research: Practical work (field visits, work in a lab, work in a remote area).

An activity where permits/licenses are required (mountaineering, diving) and will be accompanied by a professional guide.

Work or research that requires completion of a standard ethics assessment.

AND/OR

Personal characteristics (e.g. health, disability, pregnancy, language, ethnic, religious, protected characteristics or cultural factors) that may require specific adjustment or support during work, or because of living away from home.

STANDARD risk assessment

Research: Non-practical work such as desk work held in a controlled environment (business or academic institute).

AND

Have relevant experience, understanding and skills for the type of work proposed.

BASIC risk assessment

Overseas Travel

Step 1: Go to the Foreign and Commonwealth Office travel website and identify if there is travel advice for your destination(s).

Advise against all travel/against all but essential travel” which may be accompanied by map with red and orange colours.

ELEVATED risk assessment

See our travel advice before travelling” which may be accompanied by map with green colour.

STANDARD risk assessment IF:

work (step 2) and personal characteristics (step 3) do not increase the risk

No FCO advice about travel

BASIC risk assessment IF:

work (step 2) and personal characteristics (step 3) do not increase the risk

 

Step 2: What kind of work will you be doing on the trip?

Lone practical work (field visits, work in a lab, work in a remote area).

An activity where permits/licenses are required (mountaineering, diving) and will not be accompanied by a professional guide.

Researching a highly sensitive/controversial topic.

ELEVATED risk assessment

Practical work (field visits, work in a lab, work in a remote area).

An activity where permits/licenses are required (mountaineering, diving) and will be accompanied by a professional guide.

Work or research that requires completion of a standard ethics assessment.

STANDARD risk assessment IF:

personal characteristics (step 3) do not increase the risk

Non-practical work such as desk work, attendance at a seminar, conference or exhibition held in a controlled environment (business or academic institute).

BASIC risk assessment IF:

personal characterisctics (step 3) do not increase the risk

 

Step 3: Are there personal characteristics that could affect the level of risk? This may include your health or known medical conditions; the availability and quality of medical care; previous travel experience; whether your travel will be hosted, in a group or lone.

Personal characteristics (e.g. health, disability, pregnancy, language, ethnic, religious, protected characteristics or cultural factors) that could significantly increase vulnerability to certain risks.

Lack of experience, understanding and/or skills to conduct an elevated risk activity or work in an elevated risk location.

ELEVATED risk assessment

Personal characteristics (e.g. health, disability, pregnancy, language, ethnic, religious, protected characteristics or cultural factors) that may require specific adjustment or support during work, or because of living away from home.

STANDARD risk assessment

Have relevant experience, understanding and skills for the type of work proposed.

BASIC risk assessment

See Completing the risk assessment for details about hazards related to:

  • Accidents – Travel and Personal
  • Crime
  • Health (physical and mental)
  • Jurisdiction
  • Local Laws and Customs
  • Political Violence/Conflict
  • Work related hazards

Refer to NHS Fit-For-Travel for information on immunisations required, prevalence of diseases and other health related information for your destination.